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William P. Kenoi <br />Mayor <br />West Hawaii Office <br />74 -5044 Ane Keohokalole Hwy <br />Kailua -Kona, Hawaii 96740 <br />Phone (808) 323 -4770 <br />Fax (808) 327 -3563 <br />DATE: <br />MEMORANDUM <br />TO: <br />FROM: <br />SUBJECT: <br />V OF <br />• <br />• <br />OF <br />County of Haw '011'6 <br />PLANNING DEPARTMENT <br />2119/13 <br />BJ Leithead Todd <br />Planning Di recto r <br />Margaret K. Masunaga <br />Deputy Planning Director <br />Last Hawai `i Office <br />101 Pauahi Street, Suite 3 <br />Hilo, Hawaii 96720 <br />Phone (808) 961 -8288 <br />Fax (808) 961-8742 <br />Communication No. 2013 -11 <br />All Community Development Plan Action Committees Members <br />i <br />BJ Leithead Todd <br />Planning Director <br />Communications of the Action Committees <br />The Planning Department would like to thank you all for your time and efforts to help in the <br />implementation of the Community Development Plans approved for your districts. <br />We would like to send out a friendly reminder that all official correspondence, to and from each <br />Action Committee, needs to go thru the Planning Department. This would pertain to <br />correspondence to and from other county departments, federal & state agencies and private <br />individual sk orporati on slagenci es . <br />All government boards, commissions and committees are governed by Chapters 91 and 92 of the <br />Hawai `i Revised Statutes. All correspondence for every attached board and commission, such as <br />the planning commissions, the Board of Appeals, PONC, the Police commission, the Fire <br />Commission goes through the department to which it is attached. Therefore as a committee <br />administratively attached to our department, we are required to keep track of all your <br />correspondence and have it available as a government record for public inspection. <br />As a final reminder the Hawai `i County Charter, Section 6 -7.2 identifies myself as the Chief <br />Planning Officer of the County and as such am responsible for advising the Mayor, Planning <br />Commissions and County Council on all planning and land use matters in the County. As a part <br />of those duties and responsibilities it is necessary for me to be informed/made aware of <br />everything regarding such planning and land use matters. <br />Thank you for all your help and cooperation! <br /> Hawaii County is an Equal Opporrunity Provider aril Employer planning <br />